Beyond Admin: Why Today’s Executive Assistants Are Business Multipliers
The job title hasn’t changed much.
But the value of a high-functioning Executive Assistant in 2025? It’s not about typing speed or calendar skills. It’s about leverage.
Yes, they still book flights and schedule meetings. But if that’s all you’re using them for, you’re missing the real opportunity.
Because today’s best EAs aren’t just doing admin. They’re running operations. They’re driving momentum. They’re multiplying your output without multiplying your hours.
They don’t just lighten your load, they change how fast you move.
Lucas Presentacion
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September 12, 2025
So Let’s Call It What It Is: Operational Leverage
Your time is limited. Your attention is fragmented. And your business can’t scale if your inbox is a bottleneck.
Enter the modern EA.
The ones worth hiring aren’t just assistants. They’re execution partners. Quiet operators. Unofficial chiefs of staff.
They don’t ask what to do. They ask what’s already slowing you down, and start there.
Old-School Admin vs. Today’s Business Multiplier
Let’s break this down.
The difference isn’t just output. Its impact.
According to Gallup, effective delegation through skilled support staff leads to up to 24% higher team productivity. Why? Because leaders are finally freed to do what only they can do.
Founders Don’t Need More Hours. They Need Multipliers.
If you’ve ever thought:
“I wish I had a second version of me”
“Everything still runs through me”
“We can’t scale because I’m in the way”
…then what you really need is the right assistant.
And no, that doesn’t mean someone to just “help out.”
It means someone who:
✅ Knows how to run your systems ✅ Thinks ahead of your calendar ✅ Makes smart decisions without waiting on you ✅ Catches what you missed, but wish you hadn’t ✅ Owns outcomes, not just tasks
As Fast Company puts it, waiting until you’re overwhelmed to hire an EA is backwards. The best ones don’t just save you from drowning. They build you a boat.
The Strategic Side of “Support”
The language needs an upgrade.
Calling today’s EA a “support role” is like calling a co-pilot a “wing passenger.”
They’re often:
Running weekly dashboards
Following up on decisions you delegated and forgot
Wrangling documents, tools, and timelines
Prepping you for meetings before you realize you're under-prepared
Filtering noise so you can focus on the big calls
They also often become the first layer of leadership on your team. The one who notices when comms are breaking down, when projects are stalling, and when things aren’t aligned and fixes it before you even ask.
Forbes recently named EAs “indispensable” not because they “help”, but because they lead from behind the scenes.
How One EA Can Save You 10+ Hours Per Week
Here’s what that looks like in real numbers.
2 hours/week on scheduling 3 hours/week chasing updates 1.5 hours/week fixing docs 2 hours/week redoing what someone else dropped 2 hours/week in comms + inbox cleanup
That’s 10.5 hours of your week. Every week. Gone.
Now imagine that time is reclaimed, every single week.
Clockify reports that executives spend up to 25% of their time on admin and coordination. A strong EA doesn’t just reduce that. They eliminate it from your bandwidth entirely.
How They Think (And Why It Matters)
A modern EA doesn’t ask, “How can I help?” They ask, “Where’s the friction?” and then solve for it.
You’ll notice them thinking like this:
“Can this be a template?”
“Can we automate this next time?”
“What’s the actual outcome here?”
“How do I reduce the need for this task entirely?”
That’s systems-thinking. That’s operational intelligence. And that’s where the multiplier effect starts.
Asana's 2023 Work Index’ confirms this: teams lose over half their time to “work about work.” A smart EA doesn’t just help with it. They remove it from your line of sight.
Real Leverage Feels Like This:
Your Monday meetings run shorter, with better prep
Your inbox hits zero, without you touching it
Your ops stack is documented, not duct-taped
Your day starts with priorities, not pings
Your team gets faster decisions, faster
And it feels less like “I got help” and more like “I got a system.”
Why This Role Pays for Itself (Fast)
Here’s the kicker: This isn’t just about saving time. It’s about unlocking growth.
Let’s say you’re a founder billing your time at $300/hour in value.
Saving 10 hours/week = $3,000/week in reclaimed value.
That’s $12,000/month in strategic upside for an assistant who costs a fraction of that.
According to Zippia, the average EA salary ranges between $55K and $95K in the U.S. That’s still cheaper than the opportunity cost of staying buried in admin.
Hiring an EA is a business investment, not a perk.
And the best ones? They don’t just pay off. They make your entire team better.
Not a Hire. A Multiplier.
The job title might say “Executive Assistant.” But the real job is: Head of Founder Sanity.
The person who makes you better by helping you do less. The one who fixes your workday before it breaks. The one who makes momentum feel easy again.
If you’ve never had that kind of support, you’re probably doing too much and scaling too slowly.
Harvard Business Review reports that most burnout isn’t caused by volume. It’s caused by lack of control and support.
Hiring an EA isn’t just smart, it’s how you protect your most important asset: your ability to think clearly and lead well.
If you're still thinking of an EA as someone to "help out," you're underestimating what’s possible.
Here's the recap:
✅ They protect your time and expand your capacity ✅ They handle the work you didn’t know was slowing you down ✅ They spot inefficiencies before you do ✅ They move like a partner, not a task-taker ✅ They multiply your momentum and reduce your decision fatigue
Ready for real leverage?
At RGG, we don’t just match you with an assistant.
We plug you into a trained operator who becomes your second brain.
